January 31, 2024

Why Contractors Should Use a Proposal System for Estimates?

Learn why contractors should switch from QuickBooks to a dedicated proposal system for streamlined creation, customized pricing, and digital signatures.


As a contractor, you're familiar with the complexities of managing a construction project, including scheduling, budgeting, and delivering quality workmanship. One essential aspect of your business is creating accurate and professional estimates for potential clients. While QuickBooks has long been a trusted tool for managing finances, it may not be the best choice when it comes to sending estimates or proposals. In this article, we'll explore the advantages of using a dedicated proposal system for sending estimates, and why it can significantly benefit your contracting business.

Enhanced Professionalism

First impressions matter, and the way you present your estimates can leave a lasting impact on potential clients. QuickBooks primarily focuses on financial management and may not provide the polished and visually appealing estimates that a dedicated proposal system can offer. Proposal systems allow you to create customized, professional-looking documents that can include your company's logo, branding elements, and detailed project descriptions. This level of professionalism can inspire confidence in potential clients and set you apart from competitors who rely solely on generic estimates.

If you want to close more deals, close a higher percentage of estimates, and make more money, this enhanced professionalism will make a huge difference for your business. 

Streamlined Proposal Creation

Creating estimates in QuickBooks can be time-consuming, especially if you need to format and customize each one individually. Proposal systems, on the other hand, are designed with the specific purpose of simplifying the proposal creation process. They often include templates that you can easily customize with project details, pricing, and terms, significantly reducing the time and effort required to generate estimates. This efficiency allows you to focus on what you do best – managing your projects and delivering quality work.

Detailed Project Descriptions

A proposal system offers the advantage of providing detailed project descriptions and scope of work in a clear and organized manner. This level of detail helps potential clients better understand the services you will provide, the materials you will use, and the timeline for completion. However, QuickBooks may not offer the same level of customization and detail when it comes to presenting your project proposals.

Customized Pricing and Options

Construction projects often come with various pricing options and customization choices. Proposal systems excel in allowing you to present these options clearly and professionally. You can break down costs, present different pricing tiers, and offer add-ons or upgrades, all within the same proposal. This level of customization can help clients make informed decisions and choose the options that best suit their needs and budget.

Digital Signatures and Tracking

Contractors often deal with a significant amount of paperwork, including signed estimates, contracts, and change orders. Proposal systems often include features like digital signatures, which allow clients to sign estimates electronically, saving both time and paper. Additionally, these systems may offer tracking capabilities, which allows you to keep track of when a client has viewed the proposal and whether they have taken any actions, such as signing or requesting changes.

Electronic customer signature


While QuickBooks is a valuable tool for managing your business finances and accounting, it may not provide the best solution for creating and presenting estimates to potential clients. 


As a business owner, your primary goal is to generate revenue and expand your business. A dedicated proposal system can be an effective tool to help you achieve these objectives. With a clean proposal system, you can increase your chances of winning more projects, enhance client satisfaction, and ultimately grow your contracting business. Take your business to the next level with MotionOps.com, a top-notch proposal system built by contractors for contractors. Our solution is designed to help you grow your business and achieve success


Sign Up for 14-Day Risk-Free Trial

Start Free Trial