Cost of paperwork calculator
Cost of doing it manually
"We do it by hand" is the most expensive software you own.
Add up the hours your week loses to quoting, scheduling and chasing invoices - then see the annual bill, priced at your own rate.
Hours per week spent on...
Quoting & estimateswriting, revising, sending, following up
hrs/wk
Scheduling & dispatchcalendar shuffling, calling crews, rebooking
hrs/wk
Invoicing & chasing paymentswriting invoices, reminders, "check is in the mail"
hrs/wk
Job paperwork & other adminlogs, photos, timesheets, filing
hrs/wk
Admin hours per week14 hrs
$
Not sure? Run the hourly rate calculator first.
wks
Admin costs you
$50,400/year
That is $1,050 every week of your time spent at a desk instead of on jobs that pay.
Your working yearon the toolsat the desk
84 of 240 working days a year go to paperwork - more than three months.
50%
Time back on the tools42 days/yr
Worth, at your rate$25,200/yr
MotionOps automates the exact four rows above - quotes, scheduling, invoicing and job paperwork - in one app built for service contractors. Bring these numbers to a demo and see them on your own jobs.
Book a DemoHow much does admin time cost a contractor?
Multiply the admin hours a week by the weeks you work and by what an hour of your time is worth. Example: 14 hours × 48 weeks × $75 = $50,400 a year. Use your hourly rate only if those hours could go to paid work instead.
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