Commercial cleaning software that proves the night crew was there.
Night crews, office managers you never meet and contracts that change mid-month. MotionOps is commercial cleaning and janitorial software that puts a checklist, photos and GPS clock-in on every visit, and bills the monthly agreement to the card on file.
| Date | Account | What happened | Cost |
|---|---|---|---|
| Oct 3 | Brightline Insurance | Extra conference room clean, never billed | $90 |
| Oct 9 | Pinecrest Realty | "Bins weren't emptied." No proof, credit given | $150 |
| Oct 15 | Ridgeway Law | Invoice paid 34 days late | - |
| Oct 22 | Northgate Pediatrics | Carpet spot treatment, done free | $120 |
| Oct 28 | Cedar Credit Union | Billed at the old price after the scope grew | $110 |
| Slipped in October | $470 | ||
Where a cleaning contract loses money.
One small thing at a time.
Nobody loses a contract over one missed bin. The margin goes a room, a credit and a late invoice at a time.
Scope that grows a room at a time.
"Can you also do the break room fridge?" The extra lands in an email, the crew does it, and the monthly price never moves.
In MotionOps: a change order priced from your pricebook, signed by the office manager before the crew does it.Every account, chased by hand.
Net 30 turns into net 60. You call the front desk, they forward you to accounts payable, and the crew still needs paying Friday.
In MotionOps: the monthly agreement charges the card or bank account on file automatically."Nobody emptied the bins on Tuesday."
Your crew was there at 6 PM. You can't show it, so you give a credit and hope it doesn't happen again.
In MotionOps: GPS clock-in, a checklist per site and photos on every visit.
Here's how a recurring clean runs in MotionOps.
One dental practice, two offices, a month of visits. The same four steps run a single office or a building.
- 1
Sign it
A service agreement for twice-weekly cleaning at both offices, with a checklist for each site. The office manager signs, you sign, and the card goes on file.
- 2
Change it
They add monthly floor buffing. Then the Oak Ave office closes Fridays. Both changes are signed, one up and one down.
- 3
Get paid
The month's visits are invoiced and charged to the card on file. Nothing to chase.
- 4
Close it
Every visit has its checklist, photos and a sign-off. MotionOps checks visits against invoices and payments, closes the month and syncs to QuickBooks Online.
Office cleaning · 2 sites
Harbor Family Dental · Job #4021
- 12 of 12 visits signed off
- Checklist and photos on every visit
- Both change orders signed
- Collected matches approved scope
What commercial cleaners use most.
Contracts, sites, night crews and the proof that ties them together. These are the parts of MotionOps a commercial cleaning company runs on.
Hallway
Lobby
OfficeOne agreement, every site on it
Build service agreements from templates for each kind of contract. Visits repeat as recurring work orders, the invoice goes out monthly, and the card or bank account on file is charged. Recurring jobs and auto-charging come with the Go plan and up.
A checklist per site, not per company
Start from a template for each kind of building, then adjust it for each address. Private field notes tell the crew what only that site needs.
Changes the client signs
When the office manager asks for more, send a change order priced from your pricebook. She signs, and the monthly price on the agreement moves with it.
Proof of every visit, on the visit
GPS clock-in, the ticked checklist, photos and a sign-off. When a client says the bins weren't emptied on Tuesday, you open Tuesday and show them.
Drag-and-drop for the night shift
Move visits between crews, put two cleaners on one site and keep unscheduled work where you can see it. Clients get On My Way texts and notifications. Team skills and service areas come with the Scale plan.
Hours you can trust, cost per account
GPS clock-in per visit, drive time and overtime tracked, and timesheets you approve in one place. Job costing shows what each account really costs you to clean.
All features
Using it is straightforward; the interface operates seamlessly and effortlessly. Training my team on it requires minimal effort, and it facilitates straightforward and transparent tracking of the progress.
Switching from something else?
Already running contracts in another app, or in a spreadsheet? See how MotionOps compares, feature by feature, with what each tool does well. All comparisons
Recurring work, checklists and auto-charging, compared.
MotionOps vs JobberService agreements, crews and billing, side by side.
MotionOps vs Service FusionRecurring contracts, the crew app and payments, side by side.
MotionOps vs MarkateKeep QuickBooks for the books. Run the sites, crews and visits in MotionOps.
MotionOps + QuickBooksWhat switching takes
- A call about your accountsTell us how you run your sites and crews today. A real person shows you MotionOps on one of your own contracts.
- Your lists, brought overWe help you move your clients, their sites and your pricebook.
- Your next contract in MotionOpsSet the agreement, the checklists and the billing, with someone setting you up.
Questions commercial cleaners ask us.
Short answers here. Call us for the long ones.
Yes. Add as many service addresses as the client has, each with its own schedule and checklist, all under one client and one service agreement.
Yes. Build checklist templates for each kind of building, like a dental office or a law firm, then adjust one per address. The crew ticks every item in the app.
Every visit keeps the GPS clock-in and clock-out, the ticked checklist, photos and a sign-off. The full work history stays on the address, so any past night is one tap away.
Send a change order up or down, priced from your pricebook. The client signs, and the agreement price updates. Harbor Family Dental added floor buffing (+$180) and dropped Friday visits at one office (-$660), and their monthly price went from $2,640 to $2,160.
Yes. Recurring invoices charge the card or bank account on file. Recurring jobs and auto-charging come with the Go plan and up. ACH bank payments are 1%, or 0.5% at $20,000 and up. Cards are 2.9% + $0.30 per transaction (Amex 3.2% + $0.30). Invoices and payments sync to QuickBooks Online (sold separately).
It's built for them: GPS clock-in, tonight's sites, checklists and photos, on iOS and Android, in English or Spanish, at no extra cost.
Every site checked.
Every month paid.
See MotionOps run one of your own contracts, from the agreement to the monthly charge.
Rather talk now? (855) 739-1133